Terms of Service

Terms of Service — GroundWorks Manager Last updated: 1 October 2026 Version: 2026-10-01 1. Agreement These Terms of Service ("Terms") are a contract between you and AutomatedForge Sp. z o.o., ul. Szlak 77/222, 31-153 Kraków, Poland, registered in the National Court Register (KRS) under number 0001242839, NIP 6762721310 ("we", "us", "the Operator"). By creating an account or using GroundWorks Manager (the "App" or "Service") you agree to these Terms, to our Privacy Policy and, if you subscribe, to our Subscription Terms. If you do not agree, do not use the Service. Contact: info@automatedforge.com 2. Description of the Service GroundWorks Manager is cloud-based software for garden, landscaping and groundworks companies. It includes project management, material and task-time calculators, a planning canvas, scheduling, working-hours records and finance tools such as work pricing, quotes and invoices. It is available as a web application and as a mobile application. Beta status. The Service is currently in a beta phase. Features may change, be added or be removed, and occasional errors or interruptions may occur. We appreciate bug reports and will fix problems as quickly as we reasonably can, but during the beta we do not promise uninterrupted or error-free operation. 3. Accounts and eligibility You must be at least 18 years old and able to enter into a binding contract. The Service is intended for business use. You must provide accurate registration data and keep it up to date. One person may hold one account. You are responsible for keeping your password confidential and for everything done through your account. Tell us immediately at info@automatedforge.com if you suspect unauthorised access. Companies and teams. A company workspace is created by a user who becomes its Administrator. The Administrator invites team members and manages their roles. The company — not AutomatedForge — is responsible for the people it invites, for the data they enter and for ensuring that the Service is used lawfully within the company. 4. Subscriptions and billing Subscriptions are purchased on groundworksmanager.com, not through the Apple App Store or Google Play. Plans, prices, renewal, cancellation and refunds are set out in the Subscription Terms, which form part of these Terms. During the beta phase, access is provided free of charge until paid subscriptions are launched; we will announce the launch date, the payment provider and any free trial in advance. 5. Acceptable use You agree not to: - use the Service for anything unlawful, or to store or transmit content that is unlawful, defamatory or infringes anyone's rights; - share your login details with others or let anyone outside your company use your account; - try to gain unauthorised access to the Service, other users' data or our systems, or interfere with their operation; - copy, modify, reverse engineer, decompile or create derivative works of the App, except where the law expressly allows it; - resell, rent or sublicense the Service, or use it to build a competing product; - use automated tools to extract data from the Service beyond normal use of its features; - upload malicious code or deliberately overload the Service. We may suspend or restrict an account that breaches these rules (see section 11). 6. Your content and data You own the data you enter into the Service — projects, calculations, pricing, invoices, notes, plans, voice notes and everything else ("Your Content"). You grant us a non-exclusive, worldwide licence to host, store, process, transmit and display Your Content solely to provide the Service to you and your company. We do not claim ownership of Your Content and do not use it for any other purpose. You are responsible for Your Content: for having the right to upload it, for its accuracy and for informing the people whose data you enter (see section 5 of the Privacy Policy). Calculations, quotes and invoices. The calculators, pricing and documents generated by the App are tools that work from the data and rates you enter. They are estimates and drafts, not professional advice. You are responsible for checking every quantity, price, tax rate and document before relying on it, ordering materials or sending it to a client. We are not liable for the consequences of an incorrect input or of an unchecked calculation. 7. Intellectual property The App, its code, design, trademarks, logos, documentation and all related materials belong to AutomatedForge Sp. z o.o. or its licensors and are protected by copyright and other laws. You receive a limited, non-exclusive, non-transferable right to use the Service for your business for as long as these Terms apply. Nothing in these Terms transfers any ownership to you. If you send us suggestions or feedback, we may use them freely without any obligation to you. 8. Third-party services The Service relies on third-party providers (for hosting, authentication, speech-to-text, AI processing, e-mail and, in future, payments). These are listed in the Privacy Policy. The Service may also link to external websites. We are not responsible for the content, terms or privacy practices of third parties. 9. Warranties We provide the Service with reasonable care and skill. Beyond that, to the extent permitted by law, the Service is provided "as is" and "as available". We do not warrant that it will meet every requirement, be available without interruption, or be free of errors — in particular during the beta phase (section 2). Nothing in these Terms limits any warranty that cannot be limited by law. 10. Limitation of liability To the extent permitted by law: - we are not liable for indirect or consequential loss, loss of profit, loss of business, loss of data caused by factors outside our control, or costs of substitute services; - our total liability to you arising from the Service in any 12-month period is limited to the amount you paid us for the Service in those 12 months (or, if you paid nothing, to PLN 500); - we are not liable for loss resulting from incorrect data you entered, from decisions you made based on calculations or documents generated by the App without checking them, or from your breach of these Terms. Nothing in these Terms excludes or limits our liability for wilful misconduct, for death or personal injury caused by our negligence, or for any liability that cannot be excluded by law. If you are a consumer or a sole trader protected by consumer law, the mandatory rules of that law prevail over this section. 11. Termination By you. You may stop using the Service at any time. To delete your account, write to info@automatedforge.com from the e-mail address registered on the account; we will delete it within 30 days. An Administrator may delete the whole company workspace from the company profile; this deletes the company's data immediately and permanently. By us. We may suspend or terminate your account if you materially breach these Terms, if required by law, or if the account has been inactive for more than 24 months. Where reasonable, we will warn you by e-mail first and give you a chance to fix the problem. We may also discontinue the Service as a whole with at least 60 days' notice. Effect. After termination your right to use the Service ends. Your data is deleted as described in the Privacy Policy. You can export your documents from the App before termination. 11a. Leaving a company and freezing it The Administrator is the user responsible for a company's workspace. If the Administrator leaves the company and no other user holds the Administrator role, the company is frozen: everyone else in that company loses access to it and no data can be added or changed. The users of a frozen company see an in-app notice explaining what happened. A frozen company is kept for 30 days from the moment it was frozen. If somebody is given the Administrator role within that period, the company is unfrozen and access is restored. If nobody is, the company and all of its data are deleted after 30 days and cannot be restored. Inside a frozen company the Administrator role cannot be granted from the App. To have the role assigned, a user of that company should write to info@automatedforge.com from the e-mail address registered on their account, stating the company name; we will assign the role manually after confirming the request. During the freeze the company remains the controller of its data and we continue to act only as its processor. 12. Changes to these Terms We may change these Terms as the Service develops. We will announce material changes by e-mail or in the App at least 14 days before they take effect, with the new version number. If you do not accept the changes, you may terminate your account before they take effect; continued use after that date means you accept the new Terms. 13. Governing law and disputes These Terms are governed by the law of Poland. Disputes will be resolved by the Polish courts having jurisdiction over the Operator's registered office. If you are a consumer, or a sole trader protected by consumer law, this does not deprive you of the protection of the mandatory rules and courts of the country where you live, and you may also use the EU online dispute resolution platform at ec.europa.eu/consumers/odr. Before going to court, please contact us at info@automatedforge.com — we will try to resolve the matter amicably. If any provision of these Terms is found invalid, the remaining provisions stay in force. 14. Contact AutomatedForge Sp. z o.o. ul. Szlak 77/222, 31-153 Kraków, Poland info@automatedforge.com